Oct 25, 2017 - If you're a heavy Word user, you probably have come across a situation where it would be convenient to merge multiple Word documents into. Copy text from other applications (such as Microsoft Word) and paste it directly into a text comparison. For software engineers and web developers: compare, understand and combine different source file versions. Work quickly and accurately, whether you are comparing individual files or reconciling entire branches of source code.
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Creating documents in word processing tools like Microsoft Word, Google Docs, and more are part of everyday life. Here are the resources you need to make them amazing! Word documents are text-based computer documents that can be edited by anyone using a computer with Microsoft Word installed. PDF documents, on the other hand, are permanent-you cannot edit them unless you use special software, and they are meant to be viewed using Adobe Reader software. These are the documents involved in creating and printing labels using the mail merge process:.
Your main document. This is the document you use to set up the layout of the labels for all the labels in the mail merge. You can also set up any content that you want repeated on each label, such as a company logo or your return address on shipping labels. Your mailing list. Your address list is the data source that Word uses in the mail merge.
Combine Documents In Word It's a file that contains the addresses to be printed on the labels. Your merged document. This document is a combination of the main document and the mailing list that is used to print individual addresses on the labels. The address list can be Excel spreadsheet, a directory of Outlook contacts, or an Apple Address Book. Doc Merge lets you drag Word documents into the window from the Finder.
Documents may be dragged to their proper order before merging, or the user can click on one of the two auto-sort options from the toolbar. That worked like a charm for me to merge about 20 Word documents into one big searchable file. One tiny tweak to your step-by step instructions. From the Files & Folders Library drag in Ask for Finder Items NEW In 'Ask for Finder Items' window, click 'Allow Multiple Selection'.
From the Documents Library drag in Combine Word Documents. It contains the records Word pulls information from to build the addresses for the labels.
If you don’t yet have a mailing list, you can create a new list in Word during mail merge. Before you start the mail merge process, collect all of your address lists. If you're using an Excel spreadsheet, make sure the column for ZIP or postal codes is formatted as text so that you don't lose any zeros. If you want to use your Outlook contacts, make sure Outlook is your default email program. On the Mailings tab, choose Select Recipients, and then choose an option.
Tip: To change the order of the fields, click the field you want to move, and then click the up or down arrows to move the field where you want it. When all of the fields are set up the way you want them, click Create to create the list. If you selected Use an Existing List, follow these steps:. Browse to the file you want to use and choose Open. In the Open Workbook dialog box, select the sheet you want to use, and leave Cell Range blank to use the entire worksheet or enter a cell range for the data you want to use, and then choose OK. If you selected Choose from Outlook Contacts or Apple Contacts, follow these steps:. Choose Filter Recipients to select the recipients you want to include.
For Outlook contacts, in the Query Options dialog box, next to List mail merge recipients by, select Complete record. In the list of contacts, select the contacts you want to include in the mail merge, and then choose OK.
Recently, I had to take a few pages out of a PDF document and put them into a Word document that I needed to send to a client. In the process of doing so, I figured out a few ways that you can go about inserting a PDF document into a Word document and that’s what I’m going to explain here!
If you have ever used different versions of Microsoft Office, you probably have felt the pain of dealing with features being moved around or features being removed completely. Even though Microsoft doesn’t keep everything consistent between versions, the process of inserting a PDF file is pretty much the same. I’ll explain the process for the Mac version (2011), which is slightly different, and for several of the latest releases of Office for PC (2007, 2010, 2013).
One big issue with the whole process is inserting multiple page PDFs into a Word document. Inserting a single page is easy enough, but when your PDF has more than one page, Word fails miserably.
Apparently, when you insert an object into Word it cannot span more than one page and that’s why when you try to insert a multi-page PDF file, it only shows the first page. There are two ways you can go about fixing this: one is to convert the whole PDF into a Word document itself and then insert or the second way is to convert each page of the PDF into an image and then insert the images into your Word doc. Depending on your PDF, converting to Word usually messes up the original layout of the PDF.
The best option is to convert to images, which I explain below. Converting Multiple Page PDFs to JPG Before we get into actually inserting files into a Word doc, let’s go over how to convert a multiple page PDF into image files, namely the JPG format. You can also save out to PNG or TIFF format, which could get you more crispness in the text. There are some free ways and some paid ways, so it depends on how often you do this and what software you already have. Adobe Acrobat Full If you have the full version of Adobe Acrobat, then you can simply do a Save As or Save As Other and choose TIFF, PNG or JPG as the file type for the output. Acrobat will automatically convert each page into a separate image file, which you can then insert into your Word doc. Pretty easy, but Adobe Acrobat costs a lot, so not an option for most people.
SnagIt There is a program from TechSmith called SnagIt that lets you capture screenshots and screencasts of your desktop on a Windows PC or Mac. The Windows version also has a printer capture utility that lets you capture the print output from any other program. So you can print your PDF file to the SnagIt printer and it will convert each page into an image automatically. Unfortunately the Mac version does not yet support this option. SnagIt is $50, but it’s still a lot cheaper than Adobe Acrobat. PDF2JPG A nice free way to convert your PDF pages into JPG images is to use the online conversion tool. Just choose your PDF file, choose the quality and click the convert button. Wait a few moments and on the next page you’ll get a list of all the pages with download links for each page.
If you have a bunch of pages, no worries! There is also a download archive link at the bottom, so you can download a zip file with all the images inside. These are just three options for converting the PDF files into images, but you can always Google PDF to JPG and probably find more solutions. There is one other commercial program that is fairly popular which will insert multi-page PDF files into a Word document without having to worry about converting to an image first called. It’s an add-on for Word and it will let you simply click a button, choose the PDF file and configure your options. For $10, it’s not a bad option if you don’t want to worry about the conversion. Insert PDF into Word for Mac 2011 Let’s start off with the Mac version of Office.
To insert a PDF file into Word for Mac, click on the Insert menu option and then choose Object. Then click on the From File button at the bottom of the pop-up dialog that appears: Go ahead and select your PDF file and click Open. Now the nice thing about Office for Mac 2011 is that you can actually pick the page in the PDF file you want to insert.
For some odd reason, you do not have this open in any of the Windows versions of Office. On Windows, it just inserts the first page of the PDF. On the Mac, you get this nice preview window where you can see each page and insert the selected page. This will insert the PDF page as an image into the Word document. You cannot edit the PDF document. You can only move it around and resize it if you like.
Insert PDF into Word 2007, 2010, 2013 Now let’s go through the process of inserting PDF files into Word 2007, 2010 and 2013 for the PC. Overall, the process is pretty much the same, so I really only need to explain it once.
To get started, click on the Insert tab on the ribbon. At the far right, you will see the Object button. You’ll only be using this option if you are inserting a one page PDF file. For images, it’s slightly different and I’ll explain below. When you click on Object, you’ll get a dialog box and here you will want to click on the Create from File tab. That’s about it. The Insert ribbon is slightly different looking in each version of Office, but the Object button is still there.
If you have to insert multiple images (after converting your PDF pages into images), then you click on Insert again, but this time choose Picture(s). Make sure you name the images in an order that matches the order you want them to appear in the Word document. Don’t start at 1! It’s best to use 3 digits like 001, 002, etc. Convert PDF to Word The last option I mentioned was converting your PDF to a Word document and then inserting the Word doc into another, which is fairly easy. The main advantage to using this method is that you can actually edit the content of the PDF file in the Word document.
The main disadvantage is that the accuracy of the conversion is very poor when using free tools. You will have to shell out cash in order to get a very good conversion.
Again, Adobe Acrobat (Standard/Pro) has a PDF to Word converter built-in and it does a great job. If you don’t have Acrobat, you can check out. You can convert a few small files for free using the service, but will have to purchase the desktop software for bigger files. If you have a complicated PDF file, your results will vary. If you PDF has a lot of imported images, then your chances of getting a good conversion are lower.
If the PDF file was created directly from a PDF creator application or printed straight to PDF, then your chances will be much higher. Conclusion As you can see, there are quite a few routes you can take for getting your PDF document into a Word doc. If you have Adobe Acrobat, it will make life much easier. If not, you have to rely on other methods like converting to images or purchasing a third-party program. If you have any questions, post a comment.